This privacy notice is for Caravan & Motorhome Club (the Club) members who have joined or wish to join the Caravan & Motorhome Club Singers (the Singers). This notice explains how we, the Singers, will use your personal data during your membership of the Singers.

To find out how the Club processes your personal data in other ways please visit: www.caravanclub.co.uk/privacy-policy  You can also find contact details for the Club and their Data Protection Officer there.

The Singers is part of the Club and is run on a voluntary basis by an elected Committee of Singers members according to the Club’s Centre Rules.  This means that the Secretary is the data controller of the personal data used to run the Singers.

As a member, or potential member of the Singers, we will collect the following personal data about you: Name, Address, Telephone number(s), Email address, Club Membership Number, Vehicle details and Emergency Contact Telephone number(s).

Other personal data relevant to Singers activities, such as photographs, may also be processed on our web page and Facebook to promote the Singers.  You have the right to withdraw any photographs that contain your image at any time.

We will use this personal data to administer and communicate with you about your membership of the Singers and about events and activities run by the Singers. The Singers will also use the personal data to enable you to take part in Committee elections, including if you decide to stand for election yourself.

Only member’s Names and Vehicle Registrations, and Mobile Telephone Numbers of the marshals, will appear on any Rally Programme containing an Attendance list.  No other personal information will be shown.

The Singer’s legal basis for processing your personal data for these purposes is that the Club has a legitimate interest in operating the Singers and administering your membership of it and the processing is necessary to achieve these purposes.

The personal data used by the Singers is generally data that you give the Club when you become a member of the Club or renew your membership.  We take our responsibilities in relation to the collection, retention and processing of member’s personal data very seriously.  Personal data, including any images in photographs, is retained by us for the sole purpose of maintaining up-to-date membership records and to promote the Singers. Under no circumstances will this information be passed on to anyone outside the Singers unless a third party supplier is involved in hosting an event for their Centre and needs your information so that you can attend the event.

The Singer’s Committee only has access to your personal data solely for the purpose of running the Singers.
Whilst the Club may occasionally need to transfer your personal data outside the European Economic Area as described in Section 3.9 of the Club’s Privacy Policy, the Singers, will not.

Your personal data will only be retained for as long as necessary to carry out the purposes outlined above and the other purposes explained in this notice as described in Section 3.14 of the Club’s Privacy Policy.
You have rights to control how the Singers and the Club uses your data, including the right to ask us to stop using your data under certain circumstances. You also have the right to complain if you think that the Singers or the Club has not used your personal data properly.  To find out about these rights please refer to Section 3.16 of the Club’s Privacy Policy.